Presentation Type

Late breaking abstracts can be submitted for poster presentation only at the Conference.

At the review stage, the Programme Committee may change the presentation type submitted by the author to ensure the continuity of the conference programme i.e. oral presentation may be changed to poster presentation OR poster presentation to oral presentation. The presenting Author will be informed of any change to their submitted presentation type at the acceptance notification stage. The decision of the programme committee is final.

Poster Format:

Accepted posters will be asked to produce a poster for display at the conference. Presenters are asked to take note of the following guidelines when producing their poster:

• Maximum poster size is A0 (0.84 x 1.19m) (portrait orientation)
• Keep text to a minimum
• Ensure any text is in large font
• Use graphs, charts, and/or tables
• Ensure contents have a logical flow
• Make it colourful
• Removal and collection of posters at the end of the display period remains the responsibility of the presenter. Posters not removed by the indicated take down time will be removed and disposed of.

Prizes

Early career researchers (within 5 years of graduation with PhD) and students who are members of the International Society for Clinical Spectroscopy may be considered for one of the presentation prizes. All accepted presentation types (Oral, Poster, Poster & Flash) will be considered. In order to be considered for the prizes, apply via the abstract submission portal by submitting an abstract for presentation and indicating that you wish to be considered for a prize. Students will be required to submit proof of student status (photo of student ID) and early career researchers will be required to confirm that they have been awarded their PhD within the last 5 years.

Submission Guidelines:

It is ESSENTIAL that you read the guidelines below before you submit. Abstracts which do not adhere to the guidelines will not be reviewed.

Who submits the abstract?
The Presenting Author must submit the abstract and will act as the main point of contact for the abstract with organisers. 

Once you enter the online submission portal, start by creating an account. Please keep a record of the account details you use to set up the account as you will require them to log into both the SPEC 2022 abstract submission portal and Conference registration portal. Upon successful submission of the abstract a confirmation email will be sent to the Presenting Author. 

If you have not received a confirmation email, please check that your abstract is not left in draft and is fully submitted by logging back into the portal and checking on the Edit/View Abstracts page.

How to edit a submitted abstract? 

You can save your submission as a draft and return to edit the submission at a later point. It is important to note that once it has been submitted the abstract cannot be edited after the abstract submission deadline. Ensure that your abstract is not left in draft as it will not be reviewed. 

Submission Details Required

The online abstract submission is a simple step-by-step process and will ask you to input the following details:

• Abstract title – word limit is 15
• Presentation type – Poster
• Theme – chosen from the theme list above
• Presenting Author – Name, affiliation, and job title of presenting author (this person must be listed as the first author)
• Co-Authors – Name, affiliation, and job title of co-author(s)
• Abstract text – Abstract word limit is 400, use abstract headings listed below (word limit includes: headings/references; excludes: title, authors and affiliations) 

•  Aim
• Methods
• Results
• Conclusions

• Additional information 

• What is your membership status (ISCS members only)
• Would you like to be considered for a presentation prize? (Yes/No)
• Publication of Abstract Agreement
• Data Consent Agreement
• Alternative contact for Abstract

Review and Notification of Acceptance

All abstracts will go through a blind peer-review carried out by reviewers selected by the SPEC 2022 Programme Committee.

Notification of acceptance or rejection will be sent to the submitter on 9 May 2022.

Registration of the Abstract Presenter

When notified of acceptance, the Presenting Author is required to accept the offer by registering for the conference and paying in full by 16 May 2022. You will be provided with a link to register at this rate in your acceptance email.

If a presenter fails to register by 16 May 2022

• Will be removed from the programme
• Will be removed from all SPEC 2022 related publications

Withdrawal Conditions & Change of Presenter

If you need to withdraw the abstract or change the presenting author contact spec2022@conferencepartners.com by 16 May 2022.

Terms and Conditions:

• The abstract submitted adheres to the abstract submission guidelines outlined on the Conference Website.
• The abstract submitted is in English.
• This abstract has only been submitted once for SPEC 2022. 
• It is the responsibility of the presenting author to submit the abstract. They are the main contact whose responsibility it is to communicate with other co-authors.
• The presenting author is available to present at the conference between 19 – 23 June 2022.     
• The presenting author must register and pay in full by the deadline indicated in the abstract review outcome email. If they do not register and pay in full, the abstract will be removed from the programme and any associated publications.
• The text of the abstract, along with the names and affiliations, poster and/or additional documents as requested, will be published on the conference website, in the abstract document and on the conference app, and this will not raise any copyright issues.
• A submission as a particular presentation type or theme may be changed to a different type following review in order to be accepted and included in the programme.
• Presenters may be recorded for live streaming. A recording of the presentation and a copy of the slides may be published online after the conference.

If you have any queries regarding the above, please contact the SPEC 2022 Programme Team spec2022@conferencepartners.com