Abstract Submission

Abstract submissions are welcome for consideration for The 12th International Society for Clinical Spectroscopy, which will be held in Dublin, Ireland, 19 – 23 June 2022.

Important Dates

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Call for Abstracts Opens

20 September 2021

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Abstract Submission Deadline

31 January 2022

Notification of Review Outcome

16 March 2022 

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Deadline for Accepted Authors to Register to Confirm Attendance

13 April 2022

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Programme Available Online

End of April 

What are we looking for?

We welcome abstracts aligned with the conference themes listed below, describing original work in the field of Clinical (vibrational) spectroscopy. The abstract should also outline the methodology, results, conclusions, innovation, and potential impact of the work.

Theme 

Sample Preparation and Measurement Protocols;

To include, e.g. assessment of tissue/cell processing, biofluid filtration/fractionation, instrumental configuration;

Data science and computational methods;

To include, e.g. novel methods and investigation of the effects of data pre-processing, novel and advanced multi-variate and machine learning methods, data-fusion studies, system/model transferability and multi-site studies;

Clinical translational studies;

To include, e.g.  Healthcare economics, Commercialisation, Regulatory and legislative considerations, Clinical trials;

In-vivo applications;

To include, e.g. Surgical guidance and endoscopic applications; Deep tissue imaging (DRS, SORS, SESORS); Optical tomography;

Ex-vivo applications;

To include, e.g. Biofluid, cytological and histopathological analysis for diagnostic and prognostic applications;

Therapy monitoring and/or Theranostic sensors;

To include, e.g. Multifunctional nanoprobes (e.g. plasmonic sensors such as SERS/SEIRA) for targeted analysis and/or treatment of disease, companion diagnostics. Biopho-tonics for point-of-care diagnostics and global health;

Advanced/Emerging technologies and/or Emerging applications/multi-modal systems;

To include, e.g. Hybrid and Correlated microscopic/spectroscopic and multimodal spectroscopic techniques, Fiber-optic evanescent wave sensing, Time domain and nonlinear spectroscopy for in-vivo measurements, Novel techniques (to improve spatial resolution/penetration depth): wavefront engineering, structured beams, waveguides;

Presentation Type

An abstract can be submitted for presentation at the Conference as one of the following categories:

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    Oral Presentation

    Oral or Poster Presentation

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    Poster Presentation

    Poster & Flash Presentation

    At the review stage, the Programme Committee may change the presentation type submitted by the author to ensure the continuity of the conference programme i.e. oral presentation may be changed to poster presentation OR poster presentation to oral presentation. The presenting Author will be informed of any change to their submitted presentation type at the acceptance notification stage. The decision of the programme committee is final.

    Oral Format:

    Oral presentations will be either 10 or 15 minutes long. The format for questions will be communicated in due course.

    Poster & Flash Presentations:

    Flash presentations will be 2 minutes long with 1 slide. Flash presenters will also be required to produce a poster for display at the Conference.

    Poster Format:

    Accepted posters will be asked to produce a poster for display at the conference. Presenters are asked to take note of the following guidelines when producing their poster:

    • Maximum poster size is A0 (0.84 x 1.19m) (portrait orientation)
    • Keep text to a minimum
    • Ensure any text is in large font
    • Use graphs, charts, and/or tables
    • Ensure contents have a logical flow
    • Make it colourful
    • Removal and collection of posters at the end of the display period remains the responsibility of the presenter. Posters not removed by the indicated take down time will be removed and disposed of.

    Prizes

    Early career researchers (within 5 years of graduation with PhD) and students who are members of the International Society for Clinical Spectroscopy may be considered for one of the presentation prizes. All accepted presentation types (Oral, Poster, Poster & Flash) will be considered. In order to be considered for the prizes, apply via the abstract submission portal by submitting an abstract for presentation and indicating that you wish to be considered for a prize. Students will be required to submit proof of student status (photo of student ID) and early career researchers will be required to confirm that they have been awarded their PhD within the last 5 years.

    Submission Process:

    The abstract submission process for SPEC 2022 will be through an online submission portal 

    IMPORTANT INFORMATION ON THE SUBMISSION PROCESS

    1. The Presenting Author must submit the abstract and is required to be the corresponding author for that abstract.
    2. You do not need to register for the conference in order to submit the abstract.
    3. All abstracts must be received by the submission deadline to be included in the review.
    4. Accepted abstract presenters must register by 13 April 2022.
    5. Abstracts must be submitted in English

    Submission Guidelines:

    It is ESSENTIAL that you read the guidelines below before you submit. Abstracts which do not adhere to the guidelines will not be reviewed.

    Who submits the abstract?
    The Presenting Author
    must submit the abstract and will act as the main point of contact for the abstract with organisers. 

    Once you enter the online submission portal, start by creating an account. Please keep a record of the account details you use to set up the account as you will require them to log into both the SPEC 2022 abstract submission portal and Conference registration portal. Upon successful submission of the abstract a confirmation email will be sent to the Presenting Author. 

    If you have not received a confirmation email, please check that your abstract is not left in draft and is fully submitted by logging back into the portal and checking on the Edit/View Abstracts page.

    How to edit a submitted abstract? 

    You can save your submission as a draft and return to edit the submission at a later point. It is important to note that once it has been submitted the abstract cannot be edited after the abstract submission deadline. Ensure that your abstract is not left in draft as it will not be reviewed. 

    Submission Details Required

    The online abstract submission is a simple step-by-step process and will ask you to input the following details:

    • Abstract title – word limit is 15
    • Presentation type – Oral, Oral or Poster, Poster, Poster & Flash
    • Theme – chosen from the theme list above
    • Presenting Author – Name, affiliation, and job title of presenting author (this person must be listed as the first author)
    • Co-Authors – Name, affiliation, and job title of co-author(s)
    • Abstract text – Abstract word limit is 400, use abstract headings listed below (word limit includes: headings/references; excludes: title, authors and affiliations) 
        •  Aim
        • Methods
        • Results
        • Conclusions
        • Additional information 
          • What is your membership status (ISCS members only)
          • Would you like to be considered for a presentation prize? (Yes/No)
          • Publication of Abstract Agreement
          • Data Consent Agreement
          • Alternative contact for Abstract

        Review and Notification of Acceptance

        All abstracts will go through a blind peer-review carried out by reviewers selected by the SPEC 2022 Programme Committee.

        Notification of acceptance or rejection will be sent to the submitter on 16 March 2022.

        Registration of the Abstract Presenter

        When notified of acceptance, the Presenting Author is required to accept the offer by registering for the conference and paying in full by 13 April 2022. You will be provided with a link to register at this rate in your acceptance email.

        If a presenter fails to register by 13 April 2022

        • Will be removed from the programme
        • Will be removed from all SPEC 2022 related publications

        Withdrawal Conditions & Change of Presenter

        If you need to withdraw the abstract or change the presenting author contact spec2022@conferencepartners.com by 30 March 2022.

        Terms and Conditions:

        • The abstract submitted adheres to the abstract submission guidelines outlined on the Conference Website.
        • The abstract submitted is in English.
        • This abstract has only been submitted once for SPEC 2022. 
        • It is the responsibility of the presenting author to submit the abstract. They are the main contact whose responsibility it is to communicate with other co-authors.
        • The presenting author is available to present at the conference between 19 – 23 June 2022.     
        • The presenting author must register and pay in full by the deadline indicated in the abstract review outcome email. If they do not register and pay in full, the abstract will be removed from the programme and any associated publications.
        • The text of the abstract, along with the names and affiliations, poster and/or additional documents as requested, will be published on the conference website, in the abstract document and on the conference app, and this will not raise any copyright issues.
        • A submission as a particular presentation type or theme may be changed to a different type following review in order to be accepted and included in the programme.
        • Presenters may be recorded for live streaming. A recording of the presentation and a copy of the slides may be published online after the conference.

        If you have any queries regarding the above, please contact the SPEC 2022 Programme Team spec2022@conferencepartners.com  

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